Top 8 Tools for Freelancers

Posted on 04. Dec, 2009 by in Lists, Motivation

Top 8 Tools for Freelancers

We’ve gathered our top tools for freelancers. There are so many options for tools on the internet and finding the right tool sometimes takes a while to discover. Let us help you out by giving some of our favorites. Please feel free to list the tools you like in the comments.

Top 9 Tools for Freelancers“Must Have Tools”

1. Get Organized - There are so many tools to get organized on the web. Well, which ones actually work?


iOrganize is a strong app that stores notes, ideas, text extracts, web links and lots more. If you’re searching on the web and find something interesting – Just store it with iOrganize. If you’re like me, and you need a little extra organization in your life, I recommend this tool.

Freelance Shack Review

2. Manage your Money - Cause you worked hard for it!

Wesabe -The easy and free way to manage your money. This tool is part money management tool, part community. If you need help managing your money then this is the tool to use. The is unique because it combines easy-to-use budgeting tools with a thriving community of smart, supportive people, anonymously sharing ideas and advice with each other to help everyone get more value for their money.tour-accounts

Mint – Mint is a free personal finance software to assist you to manage your money, financial planning, and budget planning tools. Achieve your financial goals with Mint. I’ve personally used this app for the past 6 months and thoroughly enjoy it. The iPhone app allows you to set budgets, see alerts, and access all of your accounts at the click of a button.

3. Clients

ConceptShare - ConceptShare is a web-based design collaboration tool engineered for the unique needs of creative professionals whose final product is visual – design, application interface, graphics, advertisements, branding, video animation, etc. Folders – Users can now folder their workspaces to make it easier for users to find the appropriate workspaces. Workspaces folders can be used to identify.

  • Different departments with in your organizations
  • Clients / Projects
  • Classes in a School setting

Basecamp - The users have voted…and Basecamp has received a 98% customer satisfaction with their users. Trusted by millions, Basecamp is the leading web-based project collaboration tool. With Basecamp you can Share files, meet deadlines, assign tasks, centralize feedback, make clients smile. This is a great one-stop shop if you’re looking for this style of service. The basic package for Basecamp starts at $24 a month.

4. Legal Advice

MyNewCompany - Going freelance or starting a business can be a confusing, expensive and frustrating experience. With a mission to make starting a business as simple, fast and inexpensive as possible, how could you say no. Many freelancers don’t know the first steps towards starting a business legally and that’s why there is a service such as MyNewCompany.

Some services include:

• Incorporate or Form an LLC • Domain Names & Web Hosting
• Logo and Web Design • Online Business Credit Builder
• Corporate/LLC Kits & Seals • DBA/Fictitious Name

5. Clean Up the Hard drive - Head to the Cloud and save some of that space you’ll need for something important at the last second. With almost every hosting company offering an option to store your space, we’ve had to choose wisely.


YouSendIt technology is ideal for sending large files without the limitations of email attachments, FTP connections or overnight critical data. YouSendIt puts and end to that trouble by sending files up to 2GB to your clients. We use this service on a daily bases for our business and we couldn’t work as efficient or cheap without it. branded_dropbox_2

YouSendIt lets you customize your own file sending by placing your company name and logo in your file transfer. Keep your brand close by keeping it a part of every file transfer to your clients.

Affordible? You betcha, YouSendIt offers a free package that allows members to send up to 100mb. For $9.99 a month you can send up to 2GB per file.


It’s foolproof. Create a project folder. Then simply drag and drop or select multiple files from your desktop to put onto Box. To share these files, just send a link or invite partners to view or edit. Know when your partner has reviewed materials with automatic email updates.solutions_file_transfer_fig1

We’ve heard good thing about this company but have yet to use it. Similar to YouSendIt, Box offers a free package for up to 25MB of sharing and $9.95 for 1GB of file sharing.

6. Marketing Tools


MooMOO is a printing company. They print products by using images you’ve uploaded directly, or designs from their designer galleries. Their products consist of business cards, holiday cards, postcards, and my favorite – MiniCards. Print 100 MiniCards for only $19.99.


JewelBoxingThese guys created Jewelboxing to allow individuals to produce a short-run of high-end packages and to give them the freedom to concentrate on the most important part of the job, the creative. ore and more people are burning their own CDs and DVDs. The Jewelboxing System will help you to design great looking packaging for mix CDs, home movies transferred to DVD, photos transferred to disc, birth announcements, party invitations, school assignments, or any project in which a CD or a DVD package must look its best.

askCHARITY - askCHARITY is a free online contacts book for media professionals. The greatest part is that this services is FREE!! Yes! It’s absolutely free for media professionals and charities to use.

7. Security

Escrow - reduces the potential risk of fraud by acting as a trusted third party that collects, holds and disburses funds according to Buyer and Seller instructions. Escrow services are provided by a licensed and regulated escrow company. Many companies such as Elance use Escrow accounts to fund milestones throughout the projects timeline. This is project based clients when you need to bill them throughout the entire job. There is a fee taken out of each transaction so make sure to take that into account when you begin to use it.

Cloudmark - Cloudmark provides comprehensive messaging security solutions that protect subscribers and messaging infrastructure from spam, phishing, viruses and other harmful content. This company has won many awards including the PC Pro 2009 – Business Service of the Year. Keep your clients secure with a network staying ahead of today’s greatest online threats.

8. Keep in Touch with your Team


Wufoo- Wufoo is an online HTML form builder that helps you create contact forms, web surveys and invitations so you can collect information, registrations and payments without writing a single line of code. The best part of all of this is the reports you receive after each form is used. Track your reports and help you create dynamic visualizations made up of your own graphs, charts and key metrics.


Emma- Make sure not to miss this email marketing and communications service that’s taken a unique approach to web-based software. You will quickly feel the witty personality and professional service as soon as you begin your process with Emma. It’s all about email marketing in style, and it’s why 20,000 small and midsize businesses, non-profits and agencies have chosen Emma to power their email newsletters and campaigns.

I’ve been able to use most of these tools and would recommend them. But obviously there are many other tools to be used. Let me know what tools you use for your business.

What are your thoughts? Feel free to tell us below.
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7 Responses to “Top 8 Tools for Freelancers”

  1. uberVU - social comments

    05. Dec, 2009

    Social comments and analytics for this post…

    This post was mentioned on Twitter by Web Design News: Top 8 Tools for Freelancers

  2. I’ve been freelancing for almost 3 years now since I have resigned from the used call center job which is the trend here in the Philippines.

    However, I did not find the tools here useful on my line of work. I can’t relate.

  3. Jacob

    13. Dec, 2009

    Some great tips here – definitely check out ConceptShare, I use it daily and customers love using it for reviewing concepts/providing feedback etc.

    Some additional tools of interest for Web freelancers:

    Axure Wireframing/Prototyping app

    UI Patterns


    What the font?

  4. Twitted by xgerman

    13. Dec, 2009

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  5. Twitted by renandesouza

    02. Jan, 2010

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  6. Dave Odams

    25. Jan, 2010

    Great list of tools, many of which I have not heard of before. I can highly recommend though as I have used it to send large audio files to clients on numerous occasions. In my line of work it is great to be able to send a whole CD’s worth of audio in a few minutes rather than wait for the post to deliver a hard copy!

  7. Tj

    12. May, 2011

    also try for large file transfers. (up to 2GB). it’s awesome. I’ve been using as a personal syncing tool between iphone/ipad/macbookpro tool. It’s cross platform and you can use it anywhere, anytime on any machine.

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